[robocup-worldwide] RoboCup 2021 Virtual: Registration

[April Foster]

Dear RoboCup Community,

Registration for RoboCup 2021, Virtual is now open. All pre-qualified teams
must wait to receive registration information from their leagues before
proceeding with their registration. Registration for the RoboCup 2021
Virtual Symposium is open to the public. Below please find information
about the registration process and fees for this year's virtual event.
Please note that the Major/Junior Team registration deadline is June 7,
2021.
You can also visit the event website for this and other relevant
information: https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2F2021.robocup.org%2F&data=04%7C01%7Crobocup-worldwide%40cc.gatech.edu%7C41b23a8fb6544194403208d8f50a4b87%7C482198bbae7b4b258b7a6d7f32faa083%7C0%7C0%7C637528772474123338%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=oMHNYy5r8%2BQbMYZF7HCWutig2l3NELqvCamawtr0RKA%3D&reserved=0

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RoboCup 2021, Virtual
Important information about the registration process, fees, and deadlines.
PLEASE READ THIS INFORMATION CAREFULLY!
Please direct all general registration questions and inquiries via email to
April.RoboCup at gmail.com.

1) Overview of the Registration Process

We are using a web-based system, CVENT: Available on April 1, 2021
Registration Web Site: https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cvent.com%2Fd%2F3jqxr6&data=04%7C01%7Crobocup-worldwide%40cc.gatech.edu%7C41b23a8fb6544194403208d8f50a4b87%7C482198bbae7b4b258b7a6d7f32faa083%7C0%7C0%7C637528772474123338%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=maE51BR%2BGqSisfN4lfz55STehUW3DRgUNtLJNVN8D6w%3D&reserved=0

*Only qualified teams can register*. Please wait until your league
qualifies the teams and your team will be available in CVENT. There is a
registration password necessary which we will send to the team leaders of
the qualified teams.

This year, registration for each qualified team will include the
registration and fee of one team member. When completing the “Major Team”
registration, you will need to input the name and contact information for
one team member. In addition to registering your team + 1 member, all other
participating team leaders and team members will need to register as Major
Faculty/Staff or Major Student participants. Please Note: All registrations
require a separate email address. The CVENT system will not accept multiple
registrations under one email address.

REGISTRATIONS ARE ONLY COMPLETE WHEN PAYMENT IS RECEIVED.
Credit card payments are immediately validated.
WE STRONGLY RECOMMEND PAYMENT BY CREDIT CARD.
The other available method of payment takes time. No registration is
considered complete until full payment is received.

We have MAJOR leagues and JUNIOR leagues. All fees are in US Dollars (USD).

*Due to the event being hosted online, the organization expenses are much
less than in usual years.  As a result, and also thanks to the generosity
of our sponsors, we are able to offer registration at a very substantial
discount compared to previous years.  The registration deadlines and entry
fees are listed below. *

2) MAJOR Leagues Registration - Dates and Fees

Qualified teams are organized by league.
No major team can register after June 7, 2021.
Team members can only register after their team registration is complete.

Major Team registration deadline: June 7, 2021
Major Faculty/Staff and Student registration deadline: June 28, 2021
Major Team + 1 member:  $100
Additional Major Faculty/Staff:  $50
Additional Major Student:  $20

3) JUNIOR Leagues Registration – Process, Dates and Fees

This year, registration for each qualified team will include the
registration and fee of one mentor. When completing the “Junior Team”
registration, you will need to input the name and contact information for
one mentor. In addition to registering your team + 1 mentor, all other
participating mentors and team members will need to register as Junior
Mentor or Junior Student participants. Please Note: All registrations
require a separate email address. The CVENT system will not accept multiple
registrations under one email address.

REGISTRATIONS ARE ONLY COMPLETE WHEN PAYMENT IS RECEIVED.
Credit card payments are immediately validated.
WE STRONGLY RECOMMEND PAYMENT BY CREDIT CARD.
The other available method of payment takes time. No registration is
considered complete until full payment is received.

Junior Team registration deadline: June 7, 2021
Junior Student registration deadline: June 28, 2021

Junior Team + 1 Mentor:  $50
Junior Student:  $20
Additional Junior Mentor:  $20

NOTES:
Before you can register your junior team, the team must be qualified.
Please contact your RoboCupJunior Regional Representative for all questions
concerning qualification.
Junior teams MUST consist of ONE MENTOR and a minimum of TWO STUDENT
MEMBERS in order to register.
We STRONGLY RECOMMEND teams to register ALL JUNIOR STUDENTS AT ONCE.
Please complete the following registrations: 1 JUNIOR TEAM + Mentor (in
mentor’s name) and a minimum of TWO JUNIOR STUDENT registrations (one for
each student member)

4) Registration as Symposium Only Participant - Fees

It is possible for both faculty and students to register as Symposium Only
participants.
On the registration website, choose “Symposium Only Faculty/Staff'' or
''Symposium Only Student''.

“Symposium Only” Registration:
Faculty/Staff:  $50
Student:  $20

**All registered team members are automatically admitted to the Symposium.
Team members do not need to register separately for the symposium**.

5) Payment Methods

Our registration web site offers the following payment options:
a) Credit Card (Visa, Mastercard, AMEX).  THIS IS THE PREFERRED METHOD.
b) Wire Transfer (USD).  AVAILABLE ONLY UNTIL June 7, 2021.

Wire transfer should be used in exceptional cases only, and if credit card
payment is not possible. Registration will be considered complete only if
the amount due is received IN ITS TOTALITY IN US DOLLARS in the bank
account on or before June 7, 2021. It is your responsibility to ensure that
this will be the case. In order to help expedite the payment process, we
ask that you please send your wire transfer transaction information to
april.robocup at gmail.com. Please note that wire transfer payments will be
deactivated after June 7, 2021.
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