[robocup-humanoid] *Important* information about the schedule, playing fields and equipment

[Olivier Ly]

Hi Maike,

Just a question : I guess it is obvious, but it will really important to
close the doors, light on the field would be catastrophic for vision ...

Best,
Olivier

2017-07-24 22:19 GMT+09:00 Maike Paetzel <8paetzel at informatik.uni-hamburg.de
>:

> Hej HL-RoboCuppers,
>
> this is an important e-mail with information about the convention hall,
> playing fields and equipment and the schedule for the first set-up days.
> Please read the email carefully and completely!
>
> = Convention hall, playing fields and equipment =
> Reinhard, Soroush, Hideaki and I as OC, TC and LOC visited the convention
> hall today and inspected the fields and team area. Overall, I think it
> looks great and its all there for us to have a fun and fruitful event. We
> encountered a few minor things we would like to make you aware of:
> - As you can see in the image, the fields are composed of multiple pieces.
> Between a few of them, there are small gaps. Since this is most challenging
> for the KidSize robots, we will try to have Teen and Adult size playing on
> the fields with the larger gaps. There is nothing we can really do about
> the gaps in the fields, so please try to adjust to them as good as possible.
> Image: https://drive.google.com/open?id=0B-5lmPb0LW1fVVBaOHEyeWcxYTg
> - The painting of the white lines comes off quite easily. Therefore,
> please avoid stepping or sitting on the lines as humans when practicing
> with the robots on the fields. We hope we can get some repainting if
> possible, but let's all work together to keep the field lines "fresh" as
> long as possible
> - As you see on the image, between field A / B and C / D there is no
> boarder or gap or anything separating the fields except of the small space
> on the floor. This means your robots will likely see the goal posts of the
> other field in one of the directions as well. The environment around the
> fields is not defined in the rule book on purpose, so we expect the teams
> to be able to adapt.
> Image: https://drive.google.com/open?id=0B-5lmPb0LW1fZmNhamZBWXNURnM
>
> Here is another general view on the fields and audience seats:
> https://drive.google.com/open?id=0B-5lmPb0LW1fekN1cm5ROHhrUnM
>
> = Getting to the convention hall, opening hours, free train tickets =
> The hall and registration opens tomorrow at 8:00 AM. Please be aware that
> the train ride from Nagoya station takes about half an hour by Aonami Line
> (get of at Kinjofuto Station). You need to buy train tickets yourself to
> get to the convention tomorrow. However, you will then receive train
> tickets for your way back tomorrow and for 26th - 30th of July round trip.
>
> = Practice Games and visit by media representatives =
> On Wednesday, some media and press representatives will be shown around in
> the convention hall. At 11:15 they are scheduled to look at the humanoid
> league. We would like to show some demonstration games during that time so
> pictures can be taken for press releases. It would be great if teams could
> volunteer for that. We will discuss this further tomorrow during the team
> leader meeting, but please consider already if you can imagine
> participating. It doesn't have to work all perfect by then, but it would be
> great to show the variety of robots we are having. To practice for the
> media visit, but first and foremost to test out the new GameController, we
> will have some practice games tomorrow evening. As you all know, we had to
> add quite a bit of functionality to the GameController compared to last
> year and this has not yet been fully tested during live games. In order to
> ensure everything works without bugs for the first regular games, we would
> like to extensively test the GameController during those practice games for
> all leagues. Again, we would highly appreciate if teams would volunteer for
> that.
>
> = Robot Inspection =
> This year, we will have a list of available time slots for you to sign up
> for the robot inspection. We will put the list up tomorrow. Please be aware
> that the first available time slots are tomorrow in the afternoon already.
> Please sign up for an available time slot as soon as possible and be sure
> to be at the inspection on time. It is your responsibility to get your
> robots inspected! With the new time slot system, we hope to reduce the
> waiting time for all teams and to distribute the available time better for
> the organizers.
>
> = Technical Challenges =
> In order to prepare the schedule for the next days, we would like you to
> announce your participation in the technical challenges during the setup
> days already. More information will follow in the team leader meeting
> tomorrow, but please consider with your team already if you want to
> participate.
>
> = Schedule for Tuesday, 26th of July =
> 16:00 Team leader meeting - we meet at field A and go to the meeting room
> together
> 17:00 - 19:00 Robot Inspection (first available time slots)
> 19:00 Practice games to test the GameController (regular games)
> 20:00 Practice games to test the GameController (drop-in)
>
> = Schedule for Wednesday, 27th of July =
> 9:00 - 12:00 Robot Inspection
> 11:15 Visit by media and press representatives
> 13:00 - 15:00 Referee Training
> 15:00 - 19:30 Robot Inspection
> 18:00 - 19:00 Opening Ceremony
> 19:30 Team leader and referee meeting
>
> We expect all team leaders to be present at the team leader meeting at
> 16:00 tomorrow. If no member of your team can be present by then, please
> drop me an email to let me know.
>
> So, that's it - see you all tomorrow! If you have any questions or
> concerns, you should always find a member of the OC or TC at the table next
> to field D (marked with "League Chair Desk" in the map that was sent around
> earlier).
>
> Cheers,
> Maike (for the HL TC and OC)
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>