[robocup-humanoid] [rc-hl-tc] *Important* information about the schedule, playing fields and equipment

[Reinhard Gerndt]

Hi

There is one more point to add:

We are not supposed to use soldering irons (and possibly any kind of cutting etc. tools) at the team tables. I assume, this reads ‚Do not change the table surfaces in any un-reverseable way‘. The tables (those I had a closer look at) have a proper surface (not like the tables we typically get) and the organizers need to return them like this. There are two tables with a protection layer for ‚dirty work’ for the entire league. 

Sorry to spoil the fun.

Reinhard 

> Am 24.07.2017 um 22:19 schrieb Maike Paetzel <8paetzel at informatik.uni-hamburg.de>:
> 
> Hej HL-RoboCuppers,
> 
> this is an important e-mail with information about the convention hall, playing fields and equipment and the schedule for the first set-up days. Please read the email carefully and completely!
> 
> = Convention hall, playing fields and equipment =
> Reinhard, Soroush, Hideaki and I as OC, TC and LOC visited the convention hall today and inspected the fields and team area. Overall, I think it looks great and its all there for us to have a fun and fruitful event. We encountered a few minor things we would like to make you aware of:
> - As you can see in the image, the fields are composed of multiple pieces. Between a few of them, there are small gaps. Since this is most challenging for the KidSize robots, we will try to have Teen and Adult size playing on the fields with the larger gaps. There is nothing we can really do about the gaps in the fields, so please try to adjust to them as good as possible.
> Image: https://drive.google.com/open?id=0B-5lmPb0LW1fVVBaOHEyeWcxYTg
> - The painting of the white lines comes off quite easily. Therefore, please avoid stepping or sitting on the lines as humans when practicing with the robots on the fields. We hope we can get some repainting if possible, but let's all work together to keep the field lines "fresh" as long as possible
> - As you see on the image, between field A / B and C / D there is no boarder or gap or anything separating the fields except of the small space on the floor. This means your robots will likely see the goal posts of the other field in one of the directions as well. The environment around the fields is not defined in the rule book on purpose, so we expect the teams to be able to adapt.
> Image: https://drive.google.com/open?id=0B-5lmPb0LW1fZmNhamZBWXNURnM
> 
> Here is another general view on the fields and audience seats: https://drive.google.com/open?id=0B-5lmPb0LW1fekN1cm5ROHhrUnM
> 
> = Getting to the convention hall, opening hours, free train tickets =
> The hall and registration opens tomorrow at 8:00 AM. Please be aware that the train ride from Nagoya station takes about half an hour by Aonami Line (get of at Kinjofuto Station). You need to buy train tickets yourself to get to the convention tomorrow. However, you will then receive train tickets for your way back tomorrow and for 26th - 30th of July round trip.
> 
> = Practice Games and visit by media representatives =
> On Wednesday, some media and press representatives will be shown around in the convention hall. At 11:15 they are scheduled to look at the humanoid league. We would like to show some demonstration games during that time so pictures can be taken for press releases. It would be great if teams could volunteer for that. We will discuss this further tomorrow during the team leader meeting, but please consider already if you can imagine participating. It doesn't have to work all perfect by then, but it would be great to show the variety of robots we are having. To practice for the media visit, but first and foremost to test out the new GameController, we will have some practice games tomorrow evening. As you all know, we had to add quite a bit of functionality to the GameController compared to last year and this has not yet been fully tested during live games. In order to ensure everything works without bugs for the first regular games, we would like to extensively test the GameController during those practice games for all leagues. Again, we would highly appreciate if teams would volunteer for that.
> 
> = Robot Inspection =
> This year, we will have a list of available time slots for you to sign up for the robot inspection. We will put the list up tomorrow. Please be aware that the first available time slots are tomorrow in the afternoon already. Please sign up for an available time slot as soon as possible and be sure to be at the inspection on time. It is your responsibility to get your robots inspected! With the new time slot system, we hope to reduce the waiting time for all teams and to distribute the available time better for the organizers.
> 
> = Technical Challenges =
> In order to prepare the schedule for the next days, we would like you to announce your participation in the technical challenges during the setup days already. More information will follow in the team leader meeting tomorrow, but please consider with your team already if you want to participate.
> 
> = Schedule for Tuesday, 26th of July =
> 16:00 Team leader meeting - we meet at field A and go to the meeting room together
> 17:00 - 19:00 Robot Inspection (first available time slots)
> 19:00 Practice games to test the GameController (regular games)
> 20:00 Practice games to test the GameController (drop-in)
> 
> = Schedule for Wednesday, 27th of July =
> 9:00 - 12:00 Robot Inspection
> 11:15 Visit by media and press representatives
> 13:00 - 15:00 Referee Training
> 15:00 - 19:30 Robot Inspection
> 18:00 - 19:00 Opening Ceremony
> 19:30 Team leader and referee meeting
> 
> We expect all team leaders to be present at the team leader meeting at 16:00 tomorrow. If no member of your team can be present by then, please drop me an email to let me know.
> 
> So, that's it - see you all tomorrow! If you have any questions or concerns, you should always find a member of the OC or TC at the table next to field D (marked with "League Chair Desk" in the map that was sent around earlier).
> 
> Cheers,
> Maike (for the HL TC and OC)
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