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<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal"><span style="font-size:12pt;font-family:"Times New Roman","serif"">Dear RoboCup
2014 participants,<span style> </span></span></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal"><span style="font-size:12pt;font-family:"Times New Roman","serif""> </span></p>
<p class="MsoNormal" style="margin-bottom:12pt;line-height:normal"><span style="font-size:12pt;font-family:"Times New Roman","serif"" lang="EN-US">I'm writing to let you know that, like every year, we will have a Regional
Committee Assembly this year in Joao Pessoa.</span></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal"><span style="font-size:12pt;font-family:"Times New Roman","serif"" lang="EN-US">The meeting will be on Sunday, July 20, 2014 at 11:00. I will write again to let you
know once the details, including location, are confirmed.<span style> </span></span></p>
<p class="MsoNormal"><span style="font-size:12pt;line-height:115%;font-family:"Times New Roman","serif""> </span></p>
<p class="MsoNormal"><span style="font-size:12pt;line-height:115%;font-family:"Times New Roman","serif"">Many of you are already represented by regional committees, as indicated on
the RoboCup webpage at</span> <span style="font-size:12pt;line-height:115%;font-family:"Times New Roman","serif""><a href="http://www.robocup.org/organization-of-robocup/regional-committees/">http://www.robocup.org/organization-of-robocup/regional-committees/</a>.
In that case, your representative has already been invited to the meeting.</span></p>
<p class="MsoNormal"><span style="font-size:12pt;line-height:115%;font-family:"Times New Roman","serif""> </span></p>
<p class="MsoNormal"><span style="font-size:12pt;line-height:115%;font-family:"Times New Roman","serif"">If you are from a region that is not represented, I encourage you to get
together with any other participants from your region to form a Regional
Committee.</span></p>
<p class="MsoNormal"><span style="font-size:12pt;line-height:115%;font-family:"Times New Roman","serif""> </span></p>
<p class="MsoNormal"><span style="font-size:12pt;line-height:115%;font-family:"Times New Roman","serif"">The procedure for forming Regional Committees is included at the bottom of this
message. Please let me know if you or someone else from your region is planning
to attend this year's meeting.</span></p>
<p class="MsoNormal"><span style="font-size:12pt;line-height:115%;font-family:"Times New Roman","serif"">Best Regards,</span></p>
<p class="MsoNormal"><span style="font-size:12pt;line-height:115%;font-family:"Times New Roman","serif""><span style> </span> Levent</span></p>
<p class="MsoNormal"><span class=""><span style lang="EN-US">On behalf of RoboCup</span></span><span style lang="EN-US"> Trustees</span><span style="font-size:12pt;line-height:115%;font-family:"Times New Roman","serif"" lang="EN-US"></span></p>
<p class="MsoNormal"><span style="font-size:12pt;line-height:115%;font-family:"Times New Roman","serif""> </span></p>
<p class="MsoNormal" style="line-height:normal"><b><span style="font-size:14pt;font-family:"Times New Roman","serif"">RoboCup
Regional Committees </span></b><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Cambria","serif"">RoboCup is a non commercial, scientific and cultural activity to promote
artificial intelligence, robotics, and other related science and technologies
through robots and simulated robots competitions. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Cambria","serif"">A sufficiently large number of teams, researchers and teachers from any
nation, group of nations, or nation-sized region (henceforth
"region") with significant past and current RoboCup participation is
invited to form a "RoboCup Regional Committee." </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Cambria","serif"">The purposes of these committees are to </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="margin:0cm 0cm 2.3pt 36pt;line-height:normal"><span style="font-family:"Cambria","serif"">1.</span><span style="font-size:7pt;font-family:"Times New Roman","serif"">
</span><span style="font-family:"Cambria","serif"">Promote RoboCup
within your region. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="margin:0cm 0cm 2.3pt 36pt;line-height:normal"><span style="font-family:"Cambria","serif"">2.</span><span style="font-size:7pt;font-family:"Times New Roman","serif"">
</span><span style="font-family:"Cambria","serif"">Organize local
RoboCup events and RoboCup opens. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="margin:0cm 0cm 2.3pt 36pt;line-height:normal"><span style="font-family:"Cambria","serif"">3.</span><span style="font-size:7pt;font-family:"Times New Roman","serif"">
</span><span style="font-family:"Cambria","serif"">Manage
qualification for RoboCup leagues when slots are limited. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="margin:0cm 0cm 2.3pt 36pt;line-height:normal"><span style="font-family:"Cambria","serif"">4.</span><span style="font-size:7pt;font-family:"Times New Roman","serif"">
</span><span style="font-family:"Cambria","serif"">Maintain
RoboCup standards for scientific research and education within your region and
uphold the RoboCup mission of sharing advances through friendly competition. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="margin:0cm 0cm 2.3pt 36pt;line-height:normal"><span style="font-family:"Cambria","serif"">5.</span><span style="font-size:7pt;font-family:"Times New Roman","serif"">
</span><span style="font-family:"Cambria","serif"">Maintain an
English website to be linked to the main RoboCup website describing the RoboCup
activities in your region. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="margin-left:36pt;line-height:normal"><span style="font-family:"Cambria","serif"">6.</span><span style="font-size:7pt;font-family:"Times New Roman","serif"">
</span><span style="font-family:"Cambria","serif"">Ensuring proper
user of RoboCup emblems (names and logos) in your region. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Cambria","serif""> </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Cambria","serif"">There are local events smaller than regional "open" competitions,
which should also be run with regional committee participation, but must be
approved by the board of trustees. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Cambria","serif"">The regional committee is expected to send a report following each event
summarizing the participation and organization of the event, including how many
people and teams participated, from where, etc., as well as a financial report
including registration fees, regional sponsorship, events and operational cost,
etc. If there are many local events in a given year, they can be grouped
together into a single annual report. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Cambria","serif"">Each regional committee should have a single chair who serves as the main
point of contact with the RoboCup Board of Trustees for questions that are
relevant to the region. There should be representation on the committee from
all of the different RoboCup leagues in which your region is active (including
RoboCupJunior). If not already established, we encourage the regional
committees to initiate formation of all aspects of RoboCup activities,
including RoboCupSoccer, RoboCupRescue, RoboCupJunior, and RoboCup@Home. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Cambria","serif"">To form a committee, please get together with all of the participants from
your region. Once the list of committee members is prepared, please contact the
RoboCup Trustees with following information: </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="margin:0cm 0cm 2.35pt 36pt;line-height:normal"><span style="font-family:"Cambria","serif"">1.</span><span style="font-size:7pt;font-family:"Times New Roman","serif"">
</span><span style="font-family:"Cambria","serif"">The members and
affiliations of the committee. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="margin-left:36pt;line-height:normal"><span style="font-family:"Cambria","serif"">2.</span><span style="font-size:7pt;font-family:"Times New Roman","serif"">
</span><span style="font-family:"Cambria","serif"">The names,
affiliations, and email addresses of all the Major teams represented by the
committee (hopefully all the teams from your region). In case of RoboCupJunior,
include the name of the Junior regional representative, and his/her affiliation
and email address. It is not necessary to include the list of all Junior teams
from your region. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="margin-left:36pt;line-height:normal"><span style="font-family:"Cambria","serif"">3.</span><span style="font-size:7pt;font-family:"Times New Roman","serif"">
</span><span style="font-family:"Cambria","serif"">The URL of your
current webpage, if it already exists (for some examples see
<a href="http://www.robocup.org/organization-of-robocup/regional-committees/">http://www.robocup.org/organization-of-robocup/regional-committees/</a>). </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Cambria","serif""> </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Cambria","serif"">The Trustees will then check that all the represented teams agree to be
represented in this way, and then link the committee to the RoboCup website. </span><span style="font-size:12pt;font-family:"Times New Roman","serif""></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-size:12pt;font-family:"Cambria","serif""><br></span></p><p class="MsoNormal" style="line-height:normal"><span style="font-size:12pt;font-family:"Cambria","serif"">The representatives of all RoboCup Regional Committees
meet at least once a year during the annual RoboCup event to discuss with the
Trustees about the development of RoboCup in their regions and in general.
Furthermore, while vacancies exist in the Board of Trustees, one appointment is
reserved for election by the regional committees (one vote per regional
committee).</span><span style="font-size:12pt;font-family:"Times New Roman","serif""> </span></p>
<br clear="all"><br>-- <br>===================================================================<br>H.Levent Akin [] To acquire knowledge and<br>Dean [] communicate it to others<br>
Faculty of Engineering [] has been the ambition,<br>Bogazici University [] pleasure, and business of<br>34342 Bebek-Istanbul [] my life.<br>TURKEY [] -William Harvey<br>
[]<br>Phone: +90 (212) 359 6401 []<br>Fax: +90 (212) 265 8488 []<br><a href="mailto:E-Mail%3Aakin@boun.edu.tr" target="_blank">E-Mail:akin@boun.edu.tr</a> []<br>
URL:<a href="http://www.cmpe.boun.edu.tr/~akin" target="_blank">http://www.cmpe.boun.edu.tr/~akin</a> []
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