[robocup-worldwide] [1st Regional Committee Meeting] suggested issues to be addressed in your reports

Wed Jul 26 22:44:14 EDT 2017

Dear Regional Committee Representatives,

It is great to have this annual chance of sharing information from all regional committees at the 1st RCA meeting at RoboCup 2017! Every Regional Committee is expected to present a max.3 min oral presentation. We would like to suggest a list of key issues to be addressed in your presentations. The issues include but not limited to:

1) Status of regional competitions:

- How about RoboCup competitions in your region within the past year?

- Number of leagues, teams and participants in your competitions, and a comparison with the previous 2 years;

- Overseas teams participating in your competitions;

- Number of new teams. Are your competitions still attractive in your region?

- Scientific visibility of your competitions and other efforts: Workshops, special sessions, etc. at recognized conferences in your region;

- How about the impact of your competitions (as well as your other efforts) on your region? Are they most important among all robotic competitions in your region?

2) Scientific and technological accomplishments in your region:

- In your competitions, are the robots performing better subject to more challenging conditions based on measurable performance criteria?

- Recent scientific results, scientific publications, including open source software and other merits besides papers, made by RoboCuppers in your region;

- How does RoboCup stimulate Robotics and AI research and education in your region?

3) Resource developments in your region:

- Sponsorships you raised for your competitions and other activities in the past year;

- Other support you got from the society in your region;

- Other types of collaboration with various organizations.

4) Summary

- Strengths and weaknesses of your activities in the past year, comparied to past years;

- Ideas/suggestions about how to further advance RoboCup activities in your region in coming years.

Look forward to seeing all of you at the event and the meeting soon!

Levent and Xiaoping
On behalf of Trustees

Dear Regional Committee Representatives,

This is a reminder that the Regional Committee Assembly meeting will be held tomorrow at 17:00 in the trustee's room, which is next to the hall for simulation 2D/3D.

Look forward to seeing you there.

Best,

Xiaoping

On 2017-07-16 11:18 , Xiao-Ping Chen Wrote:

Dear RoboCup 2017 participants,

Like every year, we will have a Regional Committee Assembly this year in Nagoya.

The meeting will be on Thursday, July 27, 2017, at 17:00 at the Trustee Meeting Room.

Many of you are already represented by regional committees, as indicated on the RoboCup webpage athttp://www.robocup.org/organization-of-robocup/regional-committees/. In that case, your representative has already been invited to the meeting.

If you are from a region that is not represented, I encourage you to get together with any other participants from your region to form a Regional Committee. 

The procedure for forming Regional Committees is included at the bottom of this message. Please let me know if you or someone else from your region is planning to attend this year's meeting.

Best Regards,

    Xiaoping

On behalf of RoboCup Trustees

RoboCup Regional Committees

RoboCup is a non commercial, scientific and cultural activity to promote artificial intelligence, robotics, and other related science and technologies through robots and simulated robots competitions.

A sufficiently large number of teams, researchers and teachers from any nation, group of nations, or nation-sized region (henceforth "region") with significant past and current RoboCup participation is invited to form a "RoboCup Regional Committee."

The purposes of these committees are to

1. Promote RoboCup within your region.

2. Organize local RoboCup events and RoboCup opens.

3. Manage qualification for RoboCup leagues when slots are limited.

4. Maintain RoboCup standards for scientific research and education within your region and uphold the RoboCup mission of sharing advances through friendly competition.

5. Maintain an English website to be linked to the main RoboCup website describing the RoboCup activities in your region.

6. Ensuring proper user of RoboCup emblems (names and logos) in your region.

There are local events smaller than regional "open" competitions, which should also be run with regional committee participation, but must be approved by the board of trustees.

The regional committee is expected to send a report following each event summarizing the participation and organization of the event, including how many people and teams participated, from where, etc., as well as a financial report including registration fees, regional sponsorship, events and operational cost, etc. If there are many local events in a given year, they can be grouped together into a single annual report.

Each regional committee should have a single chair who serves as the main point of contact with the RoboCup Board of Trustees for questions that are relevant to the region. There should be representation on the committee from all of the different RoboCup leagues in which your region is active (including RoboCupJunior). If not already established, we encourage the regional committees to initiate formation of all aspects of RoboCup activities, including RoboCupSoccer, RoboCupRescue, RoboCupJunior, and RoboCup at Home.

To form a committee, please get together with all of the participants from your region. Once the list of committee members is prepared, please contact the RoboCup Trustees with following information:

1. The members and affiliations of the committee.

2. The names, affiliations, and email addresses of all the Major teams represented by the committee (hopefully all the teams from your region). In case of RoboCupJunior, include the name of the Junior regional representative, and his/her affiliation and email address. It is not necessary to include the list of all Junior teams from your region.

3. The URL of your current webpage, if it already exists (see http://www.robocup.org/organization-of-robocup/regional-committees/ for some examples).

The Trustees will then check that all the represented teams agree to be represented in this way, and then link the committee to the RoboCup website.

The representatives of all RoboCup Regional Committees meet at least once a year during the annual RoboCup event to discuss with the Trustees about the development of RoboCup in their regions and in general. Furthermore, while vacancies exist in the Board of Trustees, one appointment is reserved for election by the regional committees (one vote per regional committee).
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