[robocup-worldwide] Regional Committee Assembly @ RoboCup 2014

H. Levent Akin akin at boun.edu.tr
Thu Jun 26 07:31:30 EDT 2014


Dear RoboCup 2014 participants,



I'm writing to let you know that, like every year, we will have a Regional
Committee Assembly this year in Joao Pessoa.

The meeting will be on Sunday, July 20, 2014 at 11:00. I will write again
to let you know once the details, including location, are confirmed.



Many of you are already represented by regional committees, as indicated on
the RoboCup webpage at
http://www.robocup.org/organization-of-robocup/regional-committees/. In
that case, your representative has already been invited to the meeting.



If you are from a region that is not represented, I encourage you to get
together with any other participants from your region to form a Regional
Committee.



The procedure for forming Regional Committees is included at the bottom of
this message. Please let me know if you or someone else from your region is
planning to attend this year's meeting.

Best Regards,

        Levent

On behalf of RoboCup Trustees



*RoboCup Regional Committees *

RoboCup is a non commercial, scientific and cultural activity to promote
artificial intelligence, robotics, and other related science and
technologies through robots and simulated robots competitions.

A sufficiently large number of teams, researchers and teachers from any
nation, group of nations, or nation-sized region (henceforth "region") with
significant past and current RoboCup participation is invited to form a
"RoboCup Regional Committee."

The purposes of these committees are to

1.       Promote RoboCup within your region.

2.       Organize local RoboCup events and RoboCup opens.

3.       Manage qualification for RoboCup leagues when slots are limited.

4.       Maintain RoboCup standards for scientific research and education
within your region and uphold the RoboCup mission of sharing advances
through friendly competition.

5.       Maintain an English website to be linked to the main RoboCup
website describing the RoboCup activities in your region.

6.       Ensuring proper user of RoboCup emblems (names and logos) in your
region.



There are local events smaller than regional "open" competitions, which
should also be run with regional committee participation, but must be
approved by the board of trustees.

The regional committee is expected to send a report following each event
summarizing the participation and organization of the event, including how
many people and teams participated, from where, etc., as well as a
financial report including registration fees, regional sponsorship, events
and operational cost, etc. If there are many local events in a given year,
they can be grouped together into a single annual report.

Each regional committee should have a single chair who serves as the main
point of contact with the RoboCup Board of Trustees for questions that are
relevant to the region. There should be representation on the committee
from all of the different RoboCup leagues in which your region is active
(including RoboCupJunior). If not already established, we encourage the
regional committees to initiate formation of all aspects of RoboCup
activities, including RoboCupSoccer, RoboCupRescue, RoboCupJunior, and
RoboCup at Home.

To form a committee, please get together with all of the participants from
your region. Once the list of committee members is prepared, please contact
the RoboCup Trustees with following information:

1.       The members and affiliations of the committee.

2.       The names, affiliations, and email addresses of all the Major
teams represented by the committee (hopefully all the teams from your
region). In case of RoboCupJunior, include the name of the Junior regional
representative, and his/her affiliation and email address. It is not
necessary to include the list of all Junior teams from your region.

3.       The URL of your current webpage, if it already exists (for some
examples see
http://www.robocup.org/organization-of-robocup/regional-committees/).



The Trustees will then check that all the represented teams agree to be
represented in this way, and then link the committee to the RoboCup
website.


The representatives of all RoboCup Regional Committees meet at least once a
year during the annual RoboCup event to discuss with the Trustees about the
development of RoboCup in their regions and in general. Furthermore, while
vacancies exist in the Board of Trustees, one appointment is reserved for
election by the regional committees (one vote per regional committee).


-- 
===================================================================
H.Levent Akin                         []  To acquire knowledge and
Dean                                  []  communicate it to others
Faculty of Engineering                []  has been the ambition,
Bogazici University                   []  pleasure, and business of
34342 Bebek-Istanbul                  []  my life.
TURKEY                                []  -William Harvey
                                      []
Phone: +90 (212) 359 6401             []
Fax:   +90 (212) 265 8488             []
E-Mail:akin at boun.edu.tr               []
URL:http://www.cmpe.boun.edu.tr/~akin []
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