[robocup-worldwide] RoboCup 2014 João Pessoa, Brazil [Newsletter #1]
RoboCup 2014 Chairs
chairs at robocup2014.org
Mon Mar 17 11:42:27 EDT 2014
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NEWSLETTER # 1
RoboCup 2014 - João Pessoa, Brazil - July 19th-25th
www.robocup2014.org
CONTENTS
1. RoboCup 2014
2. Important dates
a. Senior leagues
b. Junior leagues
c. Symposium
3. Registration
4. Visa
5. Air Transportation and Transfer from Airports
6. Accommodation
7. Shuttle
8. Cargo
9. Volunteering for RoboCup 2014
10. Contact
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1. RoboCup 2014
Dear RoboCuppers... the local organization of RoboCup 2014 is pleased to send
you this first newsletter with important information to help you plan your
participation in RoboCup 2014.
RoboCup 2014 will be held in João Pessoa, Brazil, from July 19th to 25th.
João Pessoa, located on the beautiful northeast Brazilian coast, is the
easternmost point of continental Americas and the capital of Paraíba state.
The city is a pleasant touristic place with a population of approximately
720,000 inhabitants. João Pessoa is famous for its natural beauty, clean
swimming water beaches and lively seafront, also known as the second
greenest capital city in the world.
The venue chosen to host our event is the Convention Center "Poeta Ronaldo
Cunha Lima", a building area of approximately 40,000m2. Major and Junior
competitions, as well as the Symposium, will be held in the Convention
Center Complex.
As most hotels are located on the main seaside area of João Pessoa (Cabo
Branco, Tambaú and Manaíra beaches), free shuttle will be available for
RoboCuppers from/to the hotels to/from the competition site. The local
agencies working for RoboCup 2014 can help you booking hotel rooms,
flights, as well as transfers from the nearest airports (João Pessoa,
Recife and Natal).
Further information can be found on RoboCup 2014 website www.robocup2014.org
You can also follow us on twitter (@RoboCup2014) and facebook (
www.facebook.com/RoboCup2014).
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2. Important dates
In the tables below you can find the important dates of the senior
competitions, the junior competitions and the symposium. Up to date
information can be found in our timeline page.
a.Senior leagues----------------------------------
Deadline for completion of
qualification in each RoboCup league: 15 March 2014
Early registration deadline: 1 March
- 15 May 2014
Regular registration:
15 May - 24 June 2014 (No team registration accepted after 24 June)
Late registration:
25 June - 18 July 2014
Team setup:
19-20 July 2014
Competitions:
21-24 July 2014
b.Junior leagues---------------------------------
Submission of placeholder applications
by regional representatives: 15
February - 15 March 2014
Release of team allocations
(quota for each country/region): 23 March 2014
Pre-registration by regional representatives: 24 March - 31 May 2014
Registrations:
25 March - 24 June 2014 (No team registration accepted after 24 June)
Late registrations:
25 June - 18 July 2014
Setup:
20 July 2014
Competitions:
21-24 July 2014
Junior workshop at symposium: 25 July 2014
c.Symposium ---------------------------------------
Submission of full papers: 11
April 2014
Notification to authors: 23
May 2014
Submission of camera-ready copies: 6 June 2014
Symposium:
25 July 2014
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3. Registration (registration at robocup2014.org)
The registration information and link to the registration system are in the
website under the Participants->Registration page:
http://www.robocup2014.org/?page_id=125. Please, read it carefully and do
not hesitate on contacting us if you have any doubts (
registration at robocup2014.org). Papers for the symposium have to be
electronically submitted through the symposium website:
https://www.easychair.org/conferences/?conf=robocupsymposium2014
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4. Visa (visa at robocup2014.org)
You can apply for a short stay visa at the Brazilian embassy or consulate
in your country before the competitions start. Please, make sure you have a
look at the embassy/consulate site in advance to check how long the visa
process takes once it depends on each country. For some countries, your
are required to have a visa issued 90 days prior to your first arrival in
Brazil. In these cases, the sooner you start the better! For teams that
need VISA, a letter of invitation can be provided after team registration
and payment have been completed. The details regarding the VISA procedure
can be found in our website together with the procedure to apply for a
letter of invitation (http://www.robocup2014.org/?page_id=539).
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5. Air Transportation and Transfer from Airports (travelling at robocup2014.org
)
João Pessoa is accessible by air and road. Although João Pessoa airport has
flights from most Brazilian cities, most international routes in the
northeast arrive in Recife and Natal airports, located 125km and 200km from
João Pessoa, respectively. The official travel agency, Luck Viagens, can
help you booking your flight. For transfer from one of these airports, a
variety of special arrangements for participants at reduced rates has been
made. It is highly recommended to make use of these, which can be booked
through RoboCup 2014 receptive agency in the website (
http://www.robocup2014.org/?page_id=129)
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6. Accommodation (accommodation at robocup2014.org)
Joao Pessoa is considered a safe place to visit, especially along the coast
and in tourist places. The coast area that encompasses the Tambau and Cabo
Branco beaches are places where you can walk during the day and the evening
comfortably. In those areas, there is a special tourist police force that
can help you in English language and that is prepared to receive tourists
and to guarantee the safety of city's visitors. The overall suggestion is
to stay in this area and avoid to walk away from the coast. The
RECOMMENDED hotels
for the event will be along the Tambaú and Cabo Branco Beaches. All
activities of the event will happen in these areas, from which there will
be free shuttles to the RoboCup venue. You can book your hotel directly
through our website with special prices for RoboCuppers. Low-budget rooms
will be available for the Junior league. WE STRONGLY DISCOURAGE you from
booking hotels out of this area. Please, use the list of hotels on the
website (http://www.robocup2014.org/?page_id=127) to assure that your
visit in Brazil will be very comfortable and pleasant.
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7. Shuttle
There will convenient, free and safe shuttle available for RoboCuppers
from/to the hotels to/from the competition site. The shuttle lines and
schedule will be available in the website. All hotels indicated in our
accommodation list are in the area covered by the lines. Stop points will
be clearly marked in the hotel list. The use of shuttles is highly
recommended to all participants.
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8. Cargo (cargo at robocup2014.org)
If you need to transport your robots/equipments as cargo, you will need a
specialized company to transport it and proceed with temporary importation
in Brazil. Although you are free to choose any company around the world for
cargo transportation, WE DO NOT RECOMMEND IT. When you temporary import
something to Brazil, you should pay taxes. However, as an event, we can
have temporary admission through our universities/societies without paying
these taxes. In this sense, we recommend to contact*Lauro Victor de Barros
Despachos Aduaneiros Ltda* which is the the RoboCup 2014 official cargo
transportation agency. The company is aware of all the processes involved
in the temporary admission for the event and it is our proxy for it. They
are a third party company specially prepared to deal with the particular
conditions of RoboCup and they will provide a point-to-point transportation
from almost all countries. Moreover, they can assure the delivery of your
cargo directly to the venue on schedule if you follow the procedures and
dates. If teams bring cargo through other companies, they would have to
follow the traditional path, what could lead to delays. Please, refer to
the website for more information (http://www.robocup2014.org/?page_id=131).
Cargo Important Dates
Collect date in your institution (last date) July, 1st, 2014
Delivery date at venue
July, 17th, 2014
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9. Volunteering for RoboCup 2014
RoboCup is a major event that is, in every sense, completely organized by
volunteers from all around the world. If you want to help us making a
great event, you can apply to be a volunteer! If you have particular skills
in the engineering field they will be welcome. However, people with other
background can also apply. If you would like to apply, fill out the form
and wait for our contact. People with different profiles will be selected
and the areas that you can apply to are described in the application form.
Certificates and meals will be provided by the organization.
Volunteering Application Form (http://www.robocup2014.org/?page_id=143)
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10. Contact
For questions regarding RoboCup 2014, please contact one of the mail
addresses below.
General: info at robocup2014.org
Chairs: chairs at robocup2014.org
Competitions: please, refer to your league direct email on
http://www.robocup2014.org/?page_id=240
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The RoboCup 2014 team will send you regular newsletters to keep you
informed about the organization and details that are important for the
various leagues and teams.
Looking forward to seeing you in Brazil!
On behalf of the RoboCup 2014 organization.
Best regards,
Alexandre Simões
Esther Colombini
Flavio Tonidandel
(General Chairs RoboCup 2014)
Carmen Faria
(RoboCup 2014 Junior LOC Chair)
Reinaldo Bianchi
(RoboCup 2014 Symposium co-chair)
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