[robocup-small] RoboCup 2005 committee news No. 7

Tue Apr 5 20:22:53 EDT 2005

Hi teams,

I will forward the RoboCup 2005 Committee NEWS No. 7.

(You can also see the RoboCup 2005 Committee news including the past news in 
the
http://www.aichi-pu.ac.jp/ist/lab/narulab/schedule/committeenews.html
)

** RoboCup2005 Committee NEWS No. 7 (2005.4.5) **

1. TEAM REGISTRATION OPEN

The following registration page of RoboCup 2005 Osaka has open for
Soccer and Rescue.
  http://www.robocup2005.org/participants/registration.aspx
The deadline of the registration is April 20, 2005.  Please complete
your registration by this deadline.

Teams and participants of Soccer and Rescue who need documents for visa
from the organizing committee should make action as soon as possible to
avoid any problems caused by late visa application.  Please visit the
web page explaining the exact procedure.

Note that your must make registration BEFORE the request of visa documents.
Osaka City can never submit the documents for security if they cannot
confirm the registration.

The following are schedule of team registration of Soccer and Rescue.
4/20/05 Registration deadline
5/15/05 Member change deadline
6/10/05 Payment deadline
-- 6/13/05 Cancellation 50% refund
6/14/05-- Cancellation 0% refund

The schedule of Junior will be announced separately.

2. ACCOMMODATIONS

RoboCup 2005 web page introduces the following link for hotel
information at participants > Travel Arrangements > About Osaka.
  http://www.octb.jp/english/hotels/

TIPS: The smaller value of the price range shows the price of ordinary
single rooms without discount in most hotels.  Single rooms and
double/twin rooms have very different price in Japan.  Sometimes a
double/twin room cost us twice as high as a single room.  Price of a
hotel does not change if there were a big event in Japan.  No big event
is scheduled during RoboCup, and RoboCup is a small event for the big
Osaka City.

You can find several hotels of discount price in the following web pages
of travel agencies in addition to the above page.  But discount
reservation for July has not started for most inexpensive hotels.
Usually it starts two-three months ago.
  http://www.mytrip.net/en/index.html inexpensive hotel reservation
  http://www.jtb.co.jp/eng/ the largest travel agency
  http://www.knt.co.jp/kokusai/top.htm 2nd largest travel agency

There are only two hotels in walking distance.  You should use train to
arrive at Intex Osaka.

3. SCHEDULE OF ROBOCUP 2005

Soccer and Rescue
7/9 (Sat) -10 (Sun) Arena setup
7/11 (Mon) -12 (Tue) Carrying-in, Team setup
7/12 (Tue) Press preview
7/13 (Wed) -17 (Sun) Open to public
7/13 (Wed) -15 (Fri) Preliminary round
7/16 (Sat) Quarter-final, Semi-final
7/17 (Sun) Final, Carrying-out
7/17 (Sun) 17:30- Award ceremony (Bldg. 6)
7/18 (Sun) -19 (Mon) Symposium

Junior
7/13 (Wed) Team setup
7/14 (Thu) - 15 (Fri) Preliminary round
7/16 (Sat) Junior summit
7/16 (Sat) - 17 (Sun) Semi-final, Final
7/17 (Sun) 15:00- Award ceremony (arena)
7/18 (Sun) -19 (Mon) Symposium

Social Events
7/12 (Tue) 16:00- Welcome reception (arena)
7/13 (Wed) 9:30- Opening ceremony (Intex plaza)
7/15 (Fri) 18:30- Banquet (Naniwa ..)
7/16 (Sat) 17:00- Junior party (arena)
7/19 (Mon) 17:30- Farewell party (Hyatt)

Time Table of Final Day (7/17, Sun) for Soccer and Rescue
12:00- Humanoid Final
13:00- SSL Final
14:00- Simulation Final
14:40- Rescue Simulation Final (Exhibition)
15:00- Legged Final
16:00- MSL Final
17:30- Award Ceremony
Note: Final games of Rescue Robot League and Rescue Simulation League
will be continuously played on this day.

4. MEDIA COMMUNICATION AND CONTROL

It is requested to friendly communicate with media as far as possible.
It is important that RoboCup 2005 is broadcasted and is written
appropriately so that open public knows our scientific/technical
activities well.  It is also essential to record RoboCup 2005 Osaka as a
video program including the essence of our effort.  Your contribution is
highly expected.

The organizing committee will categorize media clues such as
official/unofficial.  The MEDIA CHAIR of your league controls them.
They cannot enter the paddock without approval of the media chair.
Requests to media should be clearly notified beforehand in order to
avoid possible trouble and misunderstandings.

5. CARGO SHIPPING

All the teams MUST send cargoes and mails EXACTLY as written in the web
page.  Anything should NOT be sent directly to Intex Osaka, irrespective
of size, weight, and entity, since the number of staffs is too small to
wait for cargoes and mails at Intex Osaka.

Teams can CARRY their robots by themselves to Intex Osaka, if teams
handle them by themselves.

When teams send robots, PC, instruments, etc. by cargo, teams must get
CARNET beforehand.  Otherwise, the cargo may be stopped at a custom
office.  It causes SERIOUS PROBLEM.  In the worst case, the robot cannot
enter Japan in time for the games.

6. TEAM SPONSORS

Try to find sponsors for your team and robots.  The following are the
rules, which have become softer than last year.
0) Sponsor logo can be shown only on team shirts, robots, and team
posters.
1) Team shirts may have sponsor logo of any size with the condition
that it does not affect the game and the league.
2) Robots may have sponsor logo with the condition that it does not
affect the game and the league.
3) Team poster can include small sponsor logo, but it is prohibited to
advertise any products and services of the sponsors.
4) Distribution of commercial brochures, advertisement of sponsor products
and services, and any commercial activities like selling products and
services are prohibited.  If teams would like to do the above, they must
buy the exhibition space.
5) The team logo must not include any statement concerning politics nor
religion.  Is must not be related to ethical problems such as crime,
mental abuse, etc.
6) The team logo must not be related to any commercial activities.
7) Teams are required to change or withdraw their setup, presentation,
and use of sponsorship logos, brochures, etc. upon request by the
RoboCup Organizing Committee, if the sponsor material or its
presentation creates a conflict of any kind with the organization and
execution of the RoboCup competition.

7. TRAVEL SUPPORT

The amount of the travel support will be notified soon to the team
leader if the team requested the support.  The amount would be much less
than the teams expected.  But please understand that the budget
situation of the RoboCup Federation is really tight and that we did the
best for this decision as fair as possible.

The travel support will cancel out the registration fee.
  Travel support > Reg. fee:
    The remaining money will be paid to the teams
  Travel support <= Reg. fee:
    The remaining amount will be charged to the teams.

Regards,
Tadashi Naruse
SSL OC