[robocup-humanoid] Enc: Fwd: RoboCup 2014 João Pessoa, Brazil [Newsletter #1]

Rogerio Sales ufursgoncalves at yahoo.com.br
Wed Mar 19 09:14:38 EDT 2014 



Em Quarta-feira, 19 de Março de 2014 10:08, "rsgoncalves at mecanica.ufu.br" <rsgoncalves at mecanica.ufu.br> escreveu:
  


-------- Mensagem original --------
Assunto: RoboCup 2014 João Pessoa, Brazil [Newsletter #1]
Data: 2014-03-18 17:57
De: RoboCup 2014 Chairs <chairs at robocup2014.org>
Para: all_leagues at robocup2014.org

********************************************************************************************


NEWSLETTER # 1

RoboCup 2014 - João Pessoa, Brazil - July 19th-25th

www.robocup2014.org [1]

CONTENTS

  1. RoboCup 2014

2. Important dates

  a. Senior leagues

  b. Junior leagues

  c. Symposium

  3. Registration

4. Visa

  5. Air Transportation and Transfer from Airports

6. Accommodation

7. Shuttle

  8. Cargo

9. Volunteering for RoboCup 2014

10. Contact

********************************************************************************************


1. RoboCup 2014

Dear RoboCuppers… the local organization of RoboCup 2014 is pleased to
send you this first newsletter with important information to help you
plan your participation in RoboCup 2014.

  RoboCup 2014 will be held in João Pessoa, Brazil, from July 19th to
25th. João Pessoa, located on the beautiful northeast Brazilian coast,
is the easternmost point of continental Americas and the capital of
Paraíba state. The city is a pleasant touristic place with a population
of approximately 720,000 inhabitants. João Pessoa is famous for its
natural beauty, clean swimming water beaches and lively seafront, also
known as the second greenest capital city in the world.

  The venue chosen to host our event is the Convention Center "Poeta
Ronaldo Cunha Lima", a building area of approximately 40,000m2. Major
and Junior competitions, as well as the Symposium, will be held in the
Convention Center Complex.

  As most hotels are located on the main seaside area of João Pessoa
(Cabo Branco, Tambaú and Manaíra beaches), free shuttle will be
available for RoboCuppers from/to the hotels to/from the competition
site. The local agencies working for RoboCup 2014 can help you booking
hotel rooms, flights, as well as transfers from the nearest airports
(João Pessoa, Recife and Natal).

  Further information can be found on RoboCup 2014 website
www.robocup2014.org [1]

You can also follow us on twitter (@RoboCup2014) and facebook
(www.facebook.com/RoboCup2014 [2]).

  
********************************************************************************************

  2. Important dates

  In the tables below you can find the important dates of the senior
competitions, the junior competitions and the symposium. Up to date
information can be found in our timeline page.

  a.Senior leagues----------------------------------

Deadline for completion of

  qualification in each RoboCup league: 15 March 2014

Early registration deadline: 1 March - 15 May 2014

Regular registration: 15 May - 24 June 2014 (No team registration
accepted after 24 June)

Late registration: 25 June - 18 July 2014

Team setup: 19-20 July 2014

Competitions: 21-24 July 2014

  b.Junior leagues---------------------------------

Submission of placeholder applications

  by regional representatives: 15 February - 15 March 2014

  Release of team allocations

(quota for each country/region): 23 March 2014

Pre-registration by regional representatives: 24 March - 31 May 2014

  Registrations: 25 March - 24 June 2014 (No team registration accepted
after 24 June)

  Late registrations: 25 June - 18 July 2014

  Setup: 20 July 2014

  Competitions: 21-24 July 2014

  Junior workshop at symposium: 25 July 2014

c.Symposium ---------------------------------------

Submission of full papers: 11 April 2014

Notification to authors: 23 May 2014

Submission of camera-ready copies: 6 June 2014

  Symposium: 25 July 2014

********************************************************************************************


3. Registration (registration at robocup2014.org)

  The registration information and link to the registration system are in
the website under the Participants->Registration
page:http://www.robocup2014.org/?page_id=125[3]. Please, read it
carefully and do not hesitate on contacting us if you have any doubts
(registration at robocup2014.org). Papers for the symposium have to be
electronically submitted through the symposium
website:https://www.easychair.org/conferences/?conf=robocupsymposium2014
[4]

********************************************************************************************


4. Visa (visa at robocup2014.org)

  You can apply for a short stay visa at the Brazilian embassy or
consulate in your country before the competitions start. Please, make
sure you have a look at the embassy/consulate site in advance to check
how long the visa process takes once it depends on each country. For
some countries, your are required to have a visa issued 90 days prior to
your first arrival in Brazil. In these cases, the sooner you start the
better! For teams that need VISA, a letter of invitation can be provided
after team registration and payment have been completed. The details
regarding the VISA procedure can be found in our website together with
the procedure to apply for a letter of invitation
(http://www.robocup2014.org/?page_id=539[5]).

  
********************************************************************************************

  5. Air Transportation and Transfer from Airports
(travelling at robocup2014.org)

João Pessoa is accessible by air and road. Although João Pessoa
airport has flights from most Brazilian cities, most international
routes in the northeast arrive in Recife and Natal airports, located
125km and 200km from João Pessoa, respectively. The official travel
agency, Luck Viagens, can help you booking your flight. For transfer
from one of these airports, a variety of special arrangements for
participants at reduced rates has been made. It is highly recommended to
make use of these, which can be booked through RoboCup 2014 receptive
agency in the website (http://www.robocup2014.org/?page_id=129[6])

  
********************************************************************************************

  6. Accommodation (accommodation at robocup2014.org)

Joao Pessoa is considered a safe place to visit, especially along the
coast and in tourist places. The coast area that encompasses the Tambau
and Cabo Branco beaches are places where you can walk during the day and
the evening comfortably. In those areas, there is a special tourist
police force that can help you in English language and that is prepared
to receive tourists and to guarantee the safety of city's visitors. The
overall suggestion is to stay in this area and avoid to walk away from
the coast. The RECOMMENDED hotels for the event will be along the
Tambaú and Cabo Branco Beaches. All activities of the event will happen
in these areas, from which there will be free shuttles to the RoboCup
venue. You can book your hotel directly through our website with special
prices for RoboCuppers. Low-budget rooms will be available for the
Junior league. WE STRONGLY DISCOURAGE you from booking hotels out of
this area. Please, use the list of hotels on the website
(http://www.robocup2014.org/?page_id=127[7]) to assure that your visit
in Brazil will be very comfortable and pleasant.

********************************************************************************************


7. Shuttle

There will convenient, free and safe shuttle available for RoboCuppers
from/to the hotels to/from the competition site. The shuttle lines and
schedule will be available in the website. All hotels indicated in our
accommodation list are in the area covered by the lines. Stop points
will be clearly marked in the hotel list. The use of shuttles is highly
recommended to all participants.

  
********************************************************************************************

  8. Cargo (cargo at robocup2014.org)

If you need to transport your robots/equipments as cargo, you will need
a specialized company to transport it and proceed with temporary
importation in Brazil. Although you are free to choose any company
around the world for cargo transportation, WE DO NOT RECOMMEND IT. When
you temporary import something to Brazil, you should pay taxes. However,
as an event, we can have temporary admission through our
universities/societies without paying these taxes. In this sense, we
recommend to contact_Lauro Victor de Barros Despachos Aduaneiros Ltda_
which is the the RoboCup 2014 official cargo transportation agency. The
company is aware of all the processes involved in the temporary
admission for the event and it is our proxy for it. They are a third
party company specially prepared to deal with the particular conditions
of RoboCup and they will provide a point-to-point transportation from
almost all countries. Moreover, they can assure the delivery of your
cargo directly to the venue on schedule if you follow the procedures and
dates. If teams bring cargo through other companies, they would have to
follow the traditional path, what could lead to delays. Please, refer to
the website for more information
(http://www.robocup2014.org/?page_id=131[8]).

  Cargo Important Dates

Collect date in your institution (last date) July, 1st, 2014

Delivery date at venue July, 17th, 2014

  
********************************************************************************************

  9. Volunteering for RoboCup 2014

  RoboCup is a major event that is, in every sense, completely organized
by volunteers from all around the world. If you want to help us making a
great event, you can apply to be a volunteer! If you have particular
skills in the engineering field they will be welcome. However, people
with other background can also apply. If you would like to apply, fill
out the form and wait for our contact. People with different profiles
will be selected and the areas that you can apply to are described in
the application form. Certificates and meals will be provided by the
organization.

Volunteering Application Form (http://www.robocup2014.org/?page_id=143
[9])

  
********************************************************************************************

  10. Contact

  For questions regarding RoboCup 2014, please contact one of the mail
addresses below.

General: info at robocup2014.org

Chairs: chairs at robocup2014.org

Competitions: please, refer to your league direct email on

  http://www.robocup2014.org/?page_id=240[10]

********************************************************************************************


The RoboCup 2014 team will send you regular newsletters to keep you
informed about the organization and details that are important for the
various leagues and teams.

  Looking forward to seeing you in Brazil!

On behalf of the RoboCup 2014 organization.

Best regards,

Alexandre Simões

  Esther Colombini

Flavio Tonidandel

  (General Chairs RoboCup 2014)

  Carmen Faria

(RoboCup 2014 Junior LOC Chair)

  Reinaldo Bianchi

(RoboCup 2014 Symposium co-chair)



Links:
------
[1] http://www.robocup2014.org/
[2] http://www.facebook.com/RoboCup2014
[3] http://www.robocup2014.org/?page_id=125
[4] https://www.easychair.org/conferences/?conf=robocupsymposium2014
[5] http://www.robocup2014.org/?page_id=539
[6] http://www.robocup2014.org/?page_id=129
[7] http://www.robocup2014.org/?page_id=127
[8] http://www.robocup2014.org/?page_id=131
[9] http://www.robocup2014.org/?page_id=143
[10] http://www.robocup2014.org/?page_id=240
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